Remote working means working from home via a virtual office. That means you don’t meet in the office. You have a team working from your home office, all over the world.
The demand for and benefits of teleworking have undoubtedly increased significantly. The number of companies choosing this route has increased significantly. Especially after last year’s pandemic and its aftermath this year, it is not surprising that its importance will continue to grow over the next two years.
But even if you are already an experienced company, there are still so many adjustments to make when switching to this new way of working. One of the areas that deserves the most attention is project management.
To help you do this, here are some detailed tips for managing projects with your external collaborators:
1. Maintain visibility of the project
Maintaining project transparency means that even if team members are scattered, everyone is on the same page about what is being done on projects and what needs to be done urgently.
A good way to track a project is to invest in project management tools. They provide a centralized and fully accessible location so that all team members have access to the changes that need to be made.
For example, there is a shared social page where each team member can be given specific tasks, so that all other team members know what has been done – and what still needs to be done. With such a system, you can boost your productivity as if you were still working in a physical office.
Nevertheless, here are some important factors to consider when choosing an online project management software like the one from easyagile.com for your team:
- It should allow your employees to access all the information they need at any time;
- This should allow tracking of project milestones and timelines;
- It must be able to simplify the various communication channels into a single system;
- This should make it easier to assign different tasks to each employee.
2. parent company, first.
Before starting any project, it is very important to start by laying the foundations. This applies whether you are managing a physical team or a remote team. Your team should fully understand the fundamentals of the project so that they can work on it smoothly, even with minimal supervision on your part.
Here are some important aspects of building a solid foundation that you should definitely get:
- Understand the problem and what you are trying to accomplish by providing solutions to these problems;
- More information about the objectives of the project;
- Establish a timetable for the implementation of the project;
- Divide each project task among the employees responsible for it.
3. Trust your team members
You may think it would be good to constantly monitor your employees when you work remotely, but that would be counterproductive. Hours spent on routine calls or video conferences could have been spent on appropriate tasks that employees could have completed more quickly.
Therefore, it is also very important that you trust your team members. Let them do their own work. Only call a virtual meeting when necessary.
The most important thing when managing remote workers is to always draw a line between their physical and professional lives. That doesn’t mean they have to be on 24/7 if you want them to be. This is even more true if you are managing an international team with a significant time difference.
Discuss each member’s agenda in advance and set deadlines so everyone knows what they need to do within a certain time frame. Try to avoid micromanaging remote teams during a project, as this can only distract them from the work they need to do.
4. Promote regular communication
Balancing the above advice does not mean that there should be no connection at all. Regular communication is always needed to smooth out the grey areas. But make sure you draw the line between what is still acceptable and what is too much.
The key is to create a virtual corporate culture where communication is open when needed. Get in the habit of encouraging employees to always ask questions if they are unsure. It also reduces the need for change, which can only last so long.
As a member of the leadership team, it is your responsibility to ensure that there are clear communication channels within the team, whether it be conference calls, message boards, teams or chats.
5. Give clear and direct feedback
When an employee passes some of their work to the next team for review or editing, make sure that clear and immediate feedback is provided immediately when needed. It is not enough to tell a particular employee to change something. Most likely, your employee will only feel lost in problem areas with this instruction. They take longer to review their work and may not even make the necessary changes.
It doesn’t take long to provide clear and immediate feedback, so mistakes can also be corrected immediately. This will reduce the delay. And who knows, maybe next time they won’t make the same mistakes.
There are so many benefits to hiring a team of telecommuters. This does not mean that there is no problem. Especially if you are new to this system, there will obviously be an adjustment period. It won’t go so well right away. The tips above can give you the boost you need to manage your projects more easily. You now know how best to guide and support your team members on their journey.
frequently asked questions
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How to manage a remote worker
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