How Using a Gantt Chart Can Make Team Collaborations Easier




There are many useful tools in the world of project management, but the Gantt chart is one of the most common and versatile. From a planning perspective, it can be used to track milestones and time estimates, while an activity log can help capture information and make sure work is progressing as expected. It’s an easy way to track which tasks are still left to complete, and it’s a great way to keep everyone on track during a project.

If you’ve ever worked on a project with multiple people, you’ve probably done a Gantt chart. A Gantt chart is a visual representation of a project’s schedule, which is plotted along a bar or timeline. By creating a Gantt chart, you can easily review and compare the project’s progress against a deadline.

The Gantt chart is a graphic design tool that has been used for many years to show the progress of a project or task. It’s a great way to organize a project, but Gantts can be confusing. So, I’ve created a video that we’ll be posting on our YouTube Channel that will help you understand how to make the most of a Gantt chart.

Working with a group of people has become simpler with the introduction of tools and applications focused toward planning and cooperation. While various teams and projects may have different difficulties, utilizing Gantt graph software is one of the finest and most successful global project management techniques.

What is a Gantt Chart, and how does it work?

A Gantt chart is a project management tool that is widely used. It’s a comprehensive list of project milestones and stages that’s mapped on a timeline. It’s basically a bar chart that allows you to view project components at a glance, such as:

  • What are the tasks or activities that must be completed?
  • When should each job begin and end?
  • Which activities are similar?
  • The whole duration of the project

It’s also very adaptable, with applications ranging from building and product development to marketing and technology.

How Can It Assist You in Scheduling and Planning Team Projects?

A Gantt chart allows project managers to break down a large project into its most important components or tasks, making it simpler to plan, manage, and monitor each project component or resource. It may offer you and your team a comprehensive view of the whole project, guarantee timely development, and keep everyone on the same page if it is regularly updated.

Your team’s Gantt chart is set up to display extra information about each task or project phase. You may also utilize it to allocate specific tasks to certain teams or individuals, allowing for more effective project resource management.

The Gantt chart offers transparency to projects and a feeling of responsibility to team members. As a result, the team’s productivity may increase.

Using this tool to build a project plan and use a more streamlined approach when executing a project may help you establish a project plan and use a more streamlined approach when executing a project, whether you construct the chart manually or use Gantt chart software.

Software for Gantt Charts and Must-Have Features

Whether using a desktop application or internet software, Gantt chart software automates project management by enabling users to establish task dependencies and project milestones.

GanttPRO is one of the finest Gantt chart software programs available. It’s a feature-rich web application that lets users communicate, manage resources, monitor budgets, and create reports, among other things.

You may also use GanttPRO to:

  • Make your project unique. Gantt graph
  • Oversee project portfolio management and task management.
  • Team and resource management may be monitored and customized.
  • The Gantt chart timeline allows you to see deadlines and task durations.
  • Real-time data synchronization is carried out.

Other features of GanttPRO include:

Collaboration in a Group

You may add attachments and comments, allowing you to create more detailed and up-to-date assignments. Any changes are also promptly communicated to members through e-mail and push alerts.

Export and URL sharing

When team members have access to your Gantt chart, planning and collaboration become much simpler. You may import projects from Excel or MS Project into GanttPRO. You may also save your chart as a PNG, PDF, or Excel document. You may also use a public URL to rapidly communicate your goals or progress with stakeholders or customers.

Templates for Gantt Charts

Do you want to create your own Gantt chart but aren’t sure where to begin? GanttPRO provides you with a wide range of pre-configured templates for a number of sectors. You may also use it to build custom templates and copy and paste task blocks.

Creating a Gantt Chart in GanttPRO: A Step-by-Step Guide

Here’s how you use GanttPRO to create a Gantt chart:

  1. Make a whole new project.

Select “Create new project” after logging into your GanttPRO account. Step 1: Create a project name, start date, and duration preference (choose from hours, days, weeks, or months.) You may also choose from a number of pre-configured Gantt chart designs for a range of sectors, including construction, consulting, education, and retail.

There are four different plan views to select from:

  • Gantt chart
  • View in grid
  • From the perspective of the board
  • Viewing your portfolio

2. Make changes to the project parameters

The “Project settings” button may be found in the top right corner of your project page. Customize features that may help you improve the efficiency of your process, such as:

  • Automated planning
  • Today’s date
  • Path of most importance
  • Monitoring the workload
  • Tracking your progress

You may configure the columns once you’ve modified your settings and started a project. You’ll notice three columns by default: “Task name,” “Assigned,” and “Time log.” You may add columns for things like comments, attachments, cost, and progress. Columns may also be hidden or deleted.

3. Talk about task management.

To begin adding tasks, go to the bottom of your task list and select the “Add a task” button. Subtasks may also be added.

add-task image

You may customize each job in the “Task settings” section, which you can reach in two ways:

  • Selecting a job on your project timeline by double-clicking it
  • Selecting “Task settings” from the three dots in the top right corner of the page.

Each assignment may now be seen and customized. You may make changes to a variety of categories, including:

  • Date of commencement
  • End date
  • Assignment
  • Status
  • Duration
  • Progress
  • Time log

4. Make your Gantt chart unique.

Customize the rest of your Gantt chart, such as team management, milestones and baselines, resource management, and task management.

5. Create a public URL or export the file.

After you’ve created your project Gantt chart, click the three dots in the top right corner of the screen and choose “Public URL” to share it with your colleagues or stakeholders.

ganttpro-url image

You may also save your file as a PNG, PDF, XML, or Excel file format.


Every team’s arsenal should include Gantt charts and Gantt chart software. They may assist you in breaking down large projects into smaller, more manageable jobs, keeping everyone informed about the project’s progress, and tracking and monitoring your resources.

While making a Gantt chart can seem pretty straightforward, there’s usually a steep learning curve involved when creating it from scratch. Using a Gantt chart software can help make creating detailed project plans easier and more convenient. It also allows for more efficient real-time collaboration and faster project monitoring.

Collaboration in the workplace is a crucial part of getting things done. But too often teams are working on tasks that are not directly related to their current task. This is a problem because it is difficult to determine how long tasks will take to complete. One way to solve this problem is to use a Gantt chart.. Read more about what is a gantt chart and why is it important and let us know what you think.

Frequently Asked Questions

How a Gantt chart can make project management easier?

A Gantt chart is a type of project management tool that shows the tasks and their progress on a timeline. It can be used to plan out projects, assign people to work on different tasks, and track how long each task takes.

How can the Gantt chart be beneficial to an organization?

The Gantt chart is a tool that can help an organization plan out their tasks and assign them to the appropriate people.

What is the purpose of a Gantt chart and how is the Gantt chart helpful in getting production completed on schedule?

A Gantt chart is a type of project management tool that shows the progress of a project. It is helpful in getting production completed on schedule because it allows you to see how much work has been done, what still needs to be done, and when each task will be finished.

Related Tags

This article broadly covered the following related topics:

  • gantt chart
  • gantt chart symbols
  • gantt chart in project management
  • what is a gantt chart and why is it important
  • how to make a gantt chart

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