Video conferencing is an incredibly useful tool that can be used for face-to-face meetings, team collaboration, and remote support. However, technology has continued to improve, and that leaves video conferencing users in a tough spot: they have to choose between a few software options that work fairly well for most business needs, but aren’t perfect for every situation. You can buy a computer with a budget-focused webcam or a webcam that plugs into your computer, but you can also get a special camera for your computer that you can use for video conferencing. The problem is that it’s hard to know which option is best.
Most companies these days have a video conferencing system installed, but these systems have so many limitations and flaws that it’s hard to find a good one. Most of these systems use simple video chat programs that are intended for face-to-face communication and don’t even have the best choices to video conference with.
With the rise of video calls in the past several years, we’ve seen a multitude of services emerge on the market. Some of them offer great quality and some offer a much more user-friendly experience. In order to find the best video conferencing software for 2021, I will be testing a number of these solutions, and highlighting the best available.
Let’s be honest: during the lockdowns, video conferencing technologies like Zoom kept us all sane. These useful technologies stepped in to make communication much simpler as more workers worked remotely. The tendency toward remote work, on the other hand, isn’t new. Over the years, it has gained traction. In fact, we’ve already discussed some of the finest remote work tools.
78 percent of CEOs believe the move to remote work is here to stay, according to PwC. Yes, you can anticipate more individuals to forego the daily drive to work, and video conferencing software to grow in popularity.
But how can you choose the best software among a plethora of choices? What characteristics should you be on the lookout for? We’ll take a look at the finest video conferencing software in 2021 today:
- Microsoft Teams is a collaboration tool developed by Microsoft.
- Webex Meetings by Cisco
- Meetings with Zoho
- Video from RingCentral
- Meet Google
- Jeans in blue
But first, let’s get a better understanding of video conferencing software.
What Is Video Conferencing Software and How Does It Work?
Video conferencing software is a set of technologies that allows two or more people to interact via the internet using voice and video. You may use these tools to start and run live conferences and remote meetings on any supported device.
What Are Some of the Benefits of Video Conferencing Software?
Travel expenses should be kept to a minimum.
Commutes to satellite offices for in-person meetings with customers, suppliers, and coworkers may be inefficient. Meetings may be held more cost-effectively and conveniently via video conferencing.
Teams are linked together.
Video conferencing services are rapidly being used by home-based professionals to collaborate with colleagues all around the world. Organizations, on the other hand, are increasingly recruiting specialists from all over the world. Vast distances are no longer an issue thanks to video conferencing. Regular meetings and even spur-of-the-moment check-ups are possible for teams.
Misunderstandings may quickly arise through phone conversations, emails, and instant messaging, particularly for companies that operate on a worldwide basis. Face-to-face contact is facilitated through video conferencing technologies, which leads to quicker project completion and increased productivity.
Audio is less engaging than video.
When compared to video conferencing, audio conferences are often less engaging. Participants often zone out and multitask because they feel cut off from the rest of the meeting. When using video conferencing, there is more pressure to maintain eye contact, which leads to higher levels of engagement. Furthermore, since others can read your body language, talking “face-to-face” is a more effective method to convey a message.
Attendance at Meetings Increases
It may be difficult to coordinate hectic schedules and get employees together for face-to-face meetings. Video conferencing solutions provide flexibility, which helps to increase conference participation rates. Those who are unable to attend at the scheduled time may always view the recorded conversation.
Meetings with a Better Structure
The start and finish hours of meetings are typically well-defined due to the nature of conference calls, when participants phone in from various places. As a result, attendees are more likely to adhere to the meeting’s deadlines and agenda. Video conferencing, in general, provides little space for idle chatter.
Gives You a Competitive Advantage
Video conferencing software can help businesses exchange information more rapidly and keep their employees informed. They also assist customer support professionals in developing connections with consumers via face-to-face interactions.
What to Look for in Video Conferencing Software
Sharing of Screens and Files
Screen sharing enables users to see and share the host’s screen from afar. You may use screen sharing to walk colleagues through graphs, charts, software demonstrations, data, and other documents for projects you’re working on together, for example. It’s an excellent approach to get everyone on the same page by demonstrating precisely what you’re talking about.
During a conference, use a program that enables you to share your whole screen as well as specific applications on your desktop. You may transmit files to any video conference participant using the file transfer feature.
To share your screen, you may also use one of the programs from our list of the best remote desktop software.
Voice and video in high definition
A video conferencing program that provides HD audio and video is required for the finest call experience. On high-quality streams, the tool should show about four 480P or at least 720P at a minimum. Grainy sound, echo, feedback, and other interruptions should not be an issue. Remember that video quality is determined on the speed and reliability of each party’s internet connection.
Features of the Chat
Are you hosting a webinar for a group of prospects or a meeting with employees? If users can engage with one another, they will get more out of the experience. This may be aided by using a chat or instant messaging function. During the meeting or online event, users may send and receive messages, including pictures and text. When consumers wish to raise a question without interrupting a conference, instant messaging comes in useful.
Recording capacity is unrestricted.
You may record your video meetings and presentations using this function. Users may utilize recording to keep track of conversations and review sessions. This function also allows those who are unable to attend to listen in at a later time.
Compatibility with a Wide Range of Devices
You need a program that works on Windows, Mac, Android, and iOS. This enables individuals to participate in online meetings from any device, regardless of location. Additionally, working using a technology that enables people to attend meetings through a web browser is frequently simpler.
Which Video Conferencing Software Is the Best?
Microsoft Teams (version 1.0)
Microsoft Teams, the successor of Skype for Business, is a Microsoft 365 collaboration product. It serves as a center for office discussions, video conferencing, collaborative collaboration, and document sharing. In a nutshell, it’s intended to boost worker productivity via a uniform set of tools.
Work with files in Office 365 applications including Word, PowerPoint, Excel, and SharePoint using this tool. Microsoft Teams offers a plethora of services to its customers. These features include strong integration with other Microsoft applications. If your company utilizes Microsoft, it’s an excellent team messaging tool.
- Microsoft Office is tightly integrated.
- There are many integration possibilities.
- Microsoft-centric software is used.
- The formality of compartmentalized design may stifle free communication.
More than 300 million individuals use Zoom on a daily basis. It’s a feature-rich video conferencing program that’s straightforward and easy to set up. It’s also one of the most widely used video conferencing solutions on the market today.
Zoom has a lot of functions, including the option to alter the backdrop and touch up your look. These two options give your presentation a more professional appearance. The program is completely free to use, and you may host up to 100 people at once. Premium subscriptions provide you access to more sophisticated features and a larger number of participants.
Zoom is best suited for individuals and small companies.
- The Large Meeting add-on may accommodate up to 1000 people.
- Both cloud and local recording options are available.
- Admin controls are included in all business plans.
- Some functions aren’t compatible with high security.
- By default, security features are not maximized.
3. Use the GoToMeeting application.
GoToMeeting is one of the most popular video conferencing programs on the market today. All of the capabilities you’ll need to conduct a successful business meeting are included in the tool. It is extremely popular among consumers because to its great build quality, good customer support, and a slew of powerful features.
By default, video conferences are broadcast in HD, and all users have access to screen recording. Plans for business customers include unlimited cloud storage for recording storage. Additionally, all users have access to screen sharing as a basic feature.
Users may now take notes straight into an editor in the video conference window using GoToMeeting’s new note taking functionality.
GoToMeeting is ideal for small-business conferencing on its own.
- Excellent features
- There were a lot of people there.
- All platforms are supported.
- Recording in the cloud is unrestricted.
- Assistant with intelligence
- The desktop version’s user interface is outdated.
- The functionalities of a webinar are accessible in a separate product.
- To blur the background, an additional application is required.
4. Webex Meetings with Cisco
Cisco WebEx has industry-leading functionality and conferencing capabilities that can accommodate up to 100,000 people. The functions of the platform may be divided into three categories: calling, meetings, and messaging.
WebEx offers a great set of in-meeting capabilities, most of which are conventional, but there are a few surprises. Users receive custom screen designs, HD video and audio for up to 1000 attendees, and a range of meeting options.
This tool is capable of meeting the requirements of any company, regardless of its size. While the service is a bit expensive, the quality is well worth the money. It also comes with a slew of connectors that make it simple to integrate the system into your workflow.
Cisco Webex is best suited for big companies, particularly those that are already Cisco clients.
- Plan that is completely free
- Cloud recording
- The user interface is simple and easy to use.
- Features for sharing whiteboards and applications
- Cloud storage is limited.
5. Meetings with Zoho
Zoho Meeting is a popular video conferencing software that helps you run more effective online meetings. The application was created for businesses with numerous teams working in different locations that need to communicate in real time.
You can share your desktop, have in-person meetings with clients, and showcase your goods with Zoho. One of the coolest aspects of this technology is the ability to give consumers control during product demos.
Individualized branding, desktop access, and website embedding are just a few of Zoho’s standout features. The application is compatible with Windows, Mac, Linux, and most web browsers.
Zoho Video Conferencing is a fantastic video conferencing solution, particularly for Zoho users.
- Low cost
- Supports up to 40 video streams at once.
- There is no whiteboard available.
- It is not compatible with the Internet Explorer browser.
- It is not compatible with Microsoft Outlook.
RingCentral Video, No. 6
RingCentral Video is an all-in-one platform that integrates video conferencing, team messaging, and screen sharing. It enables users to provide teams with exceptional online meeting experiences. This is made feasible by its extensive toolkit, which includes capabilities like chat, video file sharing, and online meetings.
With RingCentral Video, you can have meetings for up to 500 people from all over the world. You may use HD video conferences to connect and work with teams, or you can conduct webinars for a wider audience.
For live webinars and training, the platform can accommodate up to 10,000 people. Organizations benefit from RingCentral Video’s seamless meeting experience.
For big companies, RingCentral is excellent for internal conferencing.
- Whiteboarding is a useful feature.
- Plan that is completely free
- The free plan has a 40-minute time restriction.
- Local recordings are kept.
7. Meet with Google
Google Meet is essentially a paid version of Google Hangouts. It’s designed for business-related applications like web conferencing and webinars. Depending on the subscription package, the application enables you to conduct video conversations with up to 250 participants. Recording options and the ability to call in via phone are two of the most important aspects.
Google Meet is available on both iOS and Android devices. It also integrates with Google Calendar, allowing you to invite people to a meeting straight from your calendar.
- Excellent safety.
- Simple to use
- Excellent performance
- For up to 250 individuals, frictionless video conferencing is available.
ClickMeeting is the eighth option.
For companies who conduct live webinars, ClickMeeting is an excellent video conferencing solution. You may use it to conduct polls and surveys, as well as rebrand webinars to fit your company’s image.
Screen sharing, private chat, multi-user sub-accounts, chat to text translations, video recording, and webinar statistics are all available via ClickMeeting. The program is a cloud-based platform that allows users to broadcast high-definition video and music.
In-meeting polls and surveys, in-meeting conversations, private messaging, screen sharing, and a waiting room are just a few of the main features of ClickMeeting. The software also includes a whiteboard for sketching and brainstorming, as well as webinar recording and storage. ClickMeeting also enables you to broadcast your meeting on social media sites like YouTube and Facebook.
- Try it out for free.
- Simple to use
- This is ideal for webinars.
- There is no phone support included.
- Quite expensive.
- Participants in the video are limited.
Blue Jeans (nine)
BlueJeans is a cloud-based meeting management system that includes everything you’ll need to conduct online meetings. The tool has a broad range of functions and can accommodate meetings with up to 100 people. HD video, Dolby audio, conference records, screen sharing, and whiteboarding are just a few of the impressive features.
BlueJeans also has smart meeting technology, which employs sufficient intelligence to record key moments throughout the conference. Smart meetings, video painting, remote desktop control, host controls, and breakout sessions are among the other useful features.
- Meeting minutes are made smarter with the help of Task Assistant.
- Custom branding
- Issues with latency
- There is no option to blur the backdrop.
Skype is a well-known brand in the video conferencing software industry, which attracts a large number of users. Microsoft’s video chat feature is often regarded as much more than a means of communicating with family and friends.
This cross-platform program also allows up to 50 individuals to participate in group video calls. Skype can be used via a browser, making it ideal for talking with individuals who haven’t downloaded the program. Skype also has a screen-sharing feature as well as the ability to blur backgrounds.
Recording chats and subtitling your discussions are two more useful capabilities. The free version of the program may accommodate up to 50 people. You may, however, subscribe to a premium subscription to have assistance for up to 250-person conversations. This package includes Office integration as well as more rigorous security features.
- Subtitles are updated in real time.
- Support for many platforms
- Use in a web browser is possible.
FAQs about Video Conferencing Software
What’s the greatest video conferencing app?
The finest video conferencing software is mainly determined by your requirements. For personal and small business usage, we suggest Zoom, while for big companies, we recommend Microsoft Teams.
Which free video conferencing service is the best?
The finest free video conferencing program is Zoom.
Aside from the pandemic, businesses have been shifting away from conventional office setups for some time. Personnel are increasingly dispersed across many geographic areas. As a consequence, communication has become more difficult. When you add in partners and clients, the restrictions become much more severe.
Fortunately, video conferencing software can assist your company in overcoming these obstacles and bringing life to meetings. Select a tool from our list and you’re ready to begin.
TelePresence Solutions is an award-winning company that provides best-in-class video conferencing solutions for the enterprise, small businesses and distributed teams. Our solutions are designed to help you connect with the people you need and get more done, wherever you are.. Read more about best free video conferencing and let us know what you think.
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